A Quick Guide to DVIR: Meaning, Mandate, and More 

What do heavy construction companies, logistical operators, and delivery services have in common? Fleets of vehicles. And though a wheel loader handles vastly different than a refrigerated box truck, operators of both are required by law to complete a driver vehicle inspection report at the beginning and end of each shift.

Frequently referred to as DVIRs, driver vehicle inspection reports are mandatory under the Code of Federal Regulations for any company that operates two or more vehicles 

• Weighing over 10,000 pounds.
• Designed for nine or more passengers.
• Used to transport hazardous materials.

Compliance is enforced by the United States Department of Transportation and the Federal Motor Carrier Safety Administration. Failure to →submit DVIRs as required and make necessary repairs can result in daily fines ranging from $1,270 up to $15,420. Records must be kept for three months.

Report Requirements

DVIRs need to include the company name and USDOT number, a unique number identifying the equipment or vehicle, as well as the date and time of the inspection. Parts and accessories that must be checked include but are not limited to the following: 

• Air system
• Brakes
• Coupling equipment
• Horn
• Lights
• Rearview mirrors
• Rails or support frames
• Reflectors
• Steering mechanisms
• Tires, wheels, lugs, and rims
• Windshield wipers

Though DVIRs are mandatory for safety reasons, there are additional benefits of documenting pre- and post-trip inspections.

→ Smarter, Safer Inspections: How FleetWatcher Is Transforming Fleet Safety and Compliance

Maximize Fleet Performance

Using fleet management software like FleetWatcher, which has the capability to customize DVIR checklists, makes it easy to add and track parts for specific vehicles in your fleet. Fleet managers can use it identify small problems and fix them before they become larger, more costly problems. The technology can also help fleet managers enhance preventative maintenance programs. Other built-in features make it possible to reduce idle time and improve the accuracy of job/equipment costing.

Save Time With Technology

FleetWatcher is compatible with all mobile devices. Using the app is a simple, straightforward way for commercial vehicle operators to access the post-trip DVIR from the previous operator's shift and quickly submit their own pre-trip inspection. With a few taps of the screen and signature, operators are safely back in the driver’s seat pushing the pedals rather than pushing paperwork.

Schedule a demo to discover how FleetWatcher can expedite the completion of driver vehicle inspection reports and streamline other fleet operations.